Location: Construction Site, Zeeland
Project Duration: February 2026 – October 2027

About the Role
We are seeking a Project Site Coordinator to join our team for a fixed-term assignment. This role is central to ensuring smooth site operations, supporting the Site Manager and team with administrative excellence, and enabling project resources to focus on their core competencies.

The Project Site Coordinator will maintain structured processes, optimize workflows, and eliminate inefficiencies, while serving as a vital link between site operations and business functions. This position reports hierarchically to the Site Manager and functionally to the Head of C&C Site Support. Depending on project needs, the role may also combine responsibilities of Site Document Controller or Site Logistic Coordinator.

Key Responsibilities
Progress reporting: Collect, organize, and administrate reports regarding site and project progress.
Presentation support: Assist in creating progress, site, project, and management presentations.
Meeting coordination: Attend meetings, take minutes, distribute notes, and track action items.
Onboarding: Perform and coordinate site onboarding, guiding new employees.
Timesheet tracking: Monitor site personnel working hours, maintain records, and share updates with relevant departments.
Personnel records: Keep updated records of the organization staff on site.
Process improvement: Implement business processes and drive continuous improvement initiatives.
Waste elimination: Identify and eliminate non-value-added activities.
Administrative support: Maintain filing systems, archives, and provide backup support during absences.
Document translation: Support or arrange translation of documents.
Logistics management: Track deliveries, manage parcels, site cars, local transportation, and living quarters.
Facility administration: Oversee site offices, facilities, and material supplies including PPE.
Supplier liaison: Maintain authorized contact with local suppliers and contractors.
Travel coordination: Arrange travel for site personnel and visitors in collaboration with business mobility teams.

Qualifications
Strong organizational and administrative skills.
Experience in construction site coordination or similar roles preferred.
Ability to manage multiple tasks and adapt to changing project needs.
Excellent communication and interpersonal skills.
Proficiency in MS Office and database management.

Why Join Us?
This is a unique opportunity to contribute to a major project, ensuring operational excellence and supporting a dynamic site team. You’ll play a key role in optimizing processes, fostering collaboration, and enabling project success.

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